Wellness Program Incentives

Workplace Physical Activity Programs: Forming an Employee Committee

Although reinforcement from the top is essential to a thriving initiative, reinforcement from other employees is also significant.

Once you get the go-ahead from management, identify others who are interested in the project and form a Company Health Promotion Program Committee to help determine the next steps. Depending on the size of your workplace and the amount of employee time management is willing to contribute, this Company Health Promotion Program Committee may be advisory or may plan and carry out the initiative.

The Corporate Health Promotion Program Committee could include workers from human resources(HR), occupational health and safety and finance. It’s also a good idea to involve employee from other areas who have an interest in promoting physical exercise. Terms of reference will define the boundaries of the project. For example, it’s important for the Corporate Health Promotion Program Committee to have clearly defined and understood tasks. Possible tasks include the following:

• Assessing your workplace environment
• Carrying out an employee interest survey.
• Establishing a mission statement and goals.
• Writing a physical exercise or wellness policy declaring the organization’s responsibility to physical exercise.
• Brainstorming program ideas.
• Promoting, communicating and marketing the plan.
• Coordinating specific activities.
• Deciding how the program will be evaluated.
• Continually assessing what is or isn’t working and adjusting the plan.

Before making plans to encourage physical activity during work, it’s important to find out what is “doable” in your workplace.

You do not want to raise employee expectations by offering something that’s not feasible due to funding or space limits. By way of example, it’s not realistic to suggest putting in a fitness facility if there’s no space for it. Be open, however, to creative ways around limitations.

Workplace Physical Activity Programs: Discovering What’s Possible in Your Workplace

Check with recreation departments or fitness facilities for diagrams of the local walking trails or underground pedways. Great walking trails may be right around the block from your workplace.

Below are some inquiries to help you assess your workplace:

• What facilities or opportunities does your work space have that make it easier to be physically active during work? For example, do you have stairs, bike racks, showers, space for a fitness facility, factory walking lanes?
• What nearby facilities or opportunities could workers use to be more physically active during work? Are you near sidewalks, walking trails, neighborhood centres, bike lanes for active commuting and/or exercise facilities?
• What resources are available?
• Can the initiative access funds, personnel, space, equipment, facilities?
• What is the structure of your business? By way of example, consider employee size, working hours, number of sites, unusual shifts, length of lunch breaks and ability to use flex time.